Privacy Policy

Privacy Policy

The Theatre Club – After-School Performing Arts Club

Effective Date: 7/09/26


1. Introduction

At The Theatre Club, we take your privacy seriously. This Privacy Policy outlines how we collect, store, and use personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.


2. What Information We Collect

We may collect the following personal information from parents/guardians and children:

  • Child’s full name and date of birth
  • Parent/guardian contact details (name, phone number, email address)
  • Emergency contact information
  • Medical information relevant to the child’s participation (e.g. allergies, health conditions
  • Consent forms, attendance records, photos or video (with consent)

3. Why We Collect This Data

We collect and use this information to:

  • Safely manage club activities and maintain accurate attendance records
  • Contact parents/guardians in case of emergency
  • Meet our safeguarding, health and safety, and legal obligations
  • Share relevant updates about the club, such as schedule changes or performance information
  • With explicit consent, use photographs or videos for promotional purposes (e.g. social media, flyers)

4. How We Store and Protect Your Data

  • Personal data is stored securely in password-protected digital systems or locked filing cabinets.
  • Only authorised staff and volunteers have access to personal data.
  • We do not share your information with third parties unless legally required or with your explicit consent.
  • Data is retained only for as long as necessary to fulfil our obligations and then securely deleted or shredded.

5. Your Rights

You have the right to:

  • Access the personal data we hold about you and your child
  • Request corrections to inaccurate or incomplete information
  • Request deletion of your data, where appropriate
  • Withdraw consent for use of data at any time (e.g. photo/video use)
  • Complain to the Information Commissioner’s Office (ICO) if you believe your data has been mishandled

6. Contact Us

If you have questions about this privacy policy or want to exercise your data rights, please contact:

Data Protection Officer: Alexandra Davies

Email: thetheatreclubnorthwood@gmail.com


We reserve the right to update this Privacy Policy at any time.

Signed,

Alexandra Davies

Club Owner / Data Protection Officer

7/09/26